When selecting a virtual data rooms review, it’s important to decide what functions you need the solution to perform. It may seem obvious, yet many vendors offer features that are beyond your needs. These can be expensive and hard to learn. If you buy too many advanced features they are likely to be unused, and cost you money.
Many VDRs offer a trial period anchor that allows you the opportunity to test out their platform and determine if it’s right for you. However, it is important to note that some of these trials are limited and some charge upon expiration. You may also find hidden fees or charges. Read the fine print carefully before choosing a vendor.
A good virtual dataroom provider will offer robust security measures including two-factor verification and 256-bit SSL. It should also provide granular permissions for users and prevent screen capture, printing, or any other unwarranted action that could compromise confidential information. It should also have a “fence view” feature that limits unwanted glances, and ensures that files can only viewed on the device they were downloaded on. It should have a built in QA tool, a no-plugin version of IRM, a page-by-page history of document viewing, and ISO 27001 SOC 2 HIPAA certifications.
Another important consideration is the ease of organizing documents and folders. A poorly constructed folder structure is more harmful than helpful. Be sure to invest time and effort in the naming of items and indexing them to maximize organizational efficiency and search abilities.